OKLAHOMA KIDS WRESTLING ASSOCIATION, INC. BYLAWS
- Article 1 Name
- Article 2 Object
- Article 3 Members
- Article 4 Government
- Article 5 Meetings
- Article 6 Executive Board
- Article 7 Committees & Divisions
- Article 8 Regions
- Article 9 Parliamentary Authority
- Article 10 Amendments to Bylaws
- Article 11 Definitions
- Article 12 Miscellaneous
State Discipline Committee
State Grievance Committee
Novice State Tournament
State Weight Committee
Appendix A OKWA Incorporation Papers
Appendix B Weights & Divisions
Appendix C Bracket
Appendix D Seeding Chart
1.1 OFFICIAL NAME-The official name of this organization will be OKLAHOMA KIDS WRESTLING ASSOCIATION, INCORPORATED to be referred hereinafter as OKWA.
1.2 INCORPORATION-The OKLAHOMA KIDS WRESTLING ASSOCIATION, INC. was incorporated by the State of Oklahoma on October 17, 1986 (Appendix A).
1.3 PRINCIPAL OFFICE-The principal office of the OKWA will be located at the current address of the State President. The OKWA may have such other office within the State, to be determined by a vote of the Executive Board.
This organization will exist to promote the sport of wrestling in the State of Oklahoma and to provide an opportunity for wrestlers of all ages to participate in wrestling as a competitive basis. A special emphasis will be placed on the elementary level that will build toward the future in the junior high and senior high programs.
It is also mandated that the OKWA will promote good sportsmanship and, to the extent possible, alleviate delinquency and other problems faced by the youth of today.
The purpose of the OKWA is to have one representative organization open to any club, conference, alliance, or association, in order to assist, supervise, standardize, regulate, and control the development and conduct of wrestling in the State of Oklahoma. To improve the standards in and the appreciation of the sport of wrestling.
3. MEMBERS-CLUBS, WRESTLERS, SUPPORT AND HONORARY
3.1 CLUB MEMBERSHIP-Membership will be open to any club or school with an active wrestling program in the State of Oklahoma and which agrees to abide by the provisions of the OKWA Bylaws and such other provisions as may be prescribed by the OKWA through the Executive Board.
3.2 CLUB FORM REQUIREMENTS- Rosters are submitted on-line at okwa.us with the prescribed information. Wrestlers will need to be on club roster before they can enter a tournament. All wrestlers must be on a roster by 10:00 the Sunday prior to Novice State.
3.3 CLUB MEMBERSHIP DUES-Each club shall pay to the OKWA an annual membership fee of $10.00 per member. A portion of these fees will be paid to the Executive Board for out of pocket expenses related to their duties. A general fund will be maintained by the OKWA in accounts to be used only for OKWA activities.
3.4 FEE-The membership fee of $10.00 for each wrestler.
3.7 FEE SPLIT- of monies collected from each Region, $300.00 goes to each Regional Director for that Region. The remainder is deposited into the OKWA general operation account.
3.8 POLITICAL ACTIVITIES- The OKWA shall not attempt to influence legislation or participate in any political activities by uses of its funds or actions.
3.9 CLUB CHALLENGES-A challenge may be made by any two state members from different clubs at any time up to and including the seeding meeting for the Regional Tournament as to a club?s correct participation in a Regional. No challenge shall be allowed at the State Tournament.
3.10 INDIVIDUAL MEMBERSHIP- Any wrestler is eligible to be a member in the elementary division of the OKWA when he or she has not reached their 13th birthday by September 1 (August 31 at midnight is the deadline). To be eligible for Division V, they must not have turned age 16 before September 1 (August 31 at midnight is the deadline). The wrestler’s name must appear on the proper Club roster and be of generally good health and live within the borders of the State of Oklahoma. The appearance of the wrestler’s name on these forms shall be construed as parental/guardian consent. In addition, they must attend school in Oklahoma to be eligible to compete in a Regional or State tournament.
3.11 REGIONAL ELIGIBILITY- For a wrestler to be eligible to compete in the OKWA Regional Tournament, a copy of their state issued certificate of live birth (no hospital certificates) must be on file with their Club. Birth certificates are required for the first year of registration only. Division V wrestlers will be required to show proof of eligibility if challenged but do not have to submit certificates of live birth unless requested.
3.12 TEAM POINTS ELIGIBILITY-For an individual's points to count toward their club's team points at an OKWA Regional or State Tournament that individuals name and all required information must be on the proper Club Forms.
3.13 TEAM MOVE-Any team move by a wrestler after the January 1st deadline must be approved by the Executive Board before that wrestler?s team points will count toward the new club's Regional or State points.
3.14 ADDITIONAL WRESTLERS-Any ?MOVE-INS? or ?ADD ONS' after the January 1st deadline must be approved by the President.
3.15 WRESTLER DISQUALIFICATION-Any wrestler qualifying in the wrong Regional shall not be accepted at the State Tournament.
3.16 VOTING RIGHTS-Wrestler members shall have no voting rights unless they are elected to the Executive Board.
3.17 CHALLENGES-A challenge may be made by any OKWA member club at any time up to and including the seeding meeting for the Regional Tournament as to the correct age, proper club, and status of the participating wrestler. Formal proof of all challenges must be presented to the Regional Tournament Director. If any of the challenges are upheld, the wrestler will not be allowed to participate in the Regional Tournament.
4.1.1 TYPES OF OFFICERS-The Executive Board shall be governed by a President, Secretary and Treasurer, and eight Regional Directors, two from each region.
4.2.1 Qualifications of all Officers, except the Secretary/Treasurer, shall be:
4.2.2 Two consecutive years of involvement with OKWA activities.
4.2.3 A sitting Regional Director or current officer.
4.2.4 The President, Secretary, and Treasurer shall hold non-voting positions on the Executive Board.
4.2.5 Officers shall be selected without regard to race, color, religion, age, sex or national origin.
4.2.6 An Officer shall not hold more than one office at any time.
4.2.7 Exemptions may be granted to the qualifications for officers by a majority vote of the Executive Board.
4.2.8 All Officers and Directors must complete the 'Conflict of Interest Statement'.
4.3 ELECTION OF OFFICERS ?' The President, Secretary, and Treasurer shall be elected by the Executive Board.
4.4 TENURE OF OFFICE
4.4.1 PRESIDENT, SECRETARY, AND TREASURER
4.4.2 President- The position of president is a one-year term.
4.4.3 Secretary- The position of Secretary is a two-year term elected in odd years.
4.4.4 Treasurer- The position of Treasurer is a two-year term elected in even years. Treasurer must be a CPA or have equivalent credentials.
4.5 DUTIES OF OFFICERS-The Officers shall perform the duties prescribed by these bylaws and the parliamentary procedures adopted by the OKWA.
4.5.1 DUTIES OF THE PRESIDENT
4.5.1a Preside at meetings of the Executive Board and to call special or Emergency meetings.
4.5.1b Have general and active management of all business and accounts of the OKWA. See that all orders and resolutions of the Executive Board are carried out.
4.5.1c Appoint all committee’s members not otherwise designated by a vote of the Executive Board or OKWA Bylaws, and to serve as an ex-officio member of all committees.
4.5.1d Negotiate or delegate authority to reserve an appropriate facility for State.
4.5.2 DUTIES OF THE SECRETARY
4.5.2a Be present at all meetings of the Executive Board and to correct and complete minutes thereof.
4.5.2b Attend to all correspondence of the Executive Board and to have charge of records of the Executive Board and OKWA.
4.5.2c Attend to all other duties assigned by the President and Executive Board.
4.5.2d Email a copy of the preceding minutes to all officers as soon as possible after the regular or special meetings.
4.5.2e Maintain a current list of addresses and phone numbers of Officers, Directors, and member clubs.
4.5.2f Chairs meetings in absence of the President.
4.5.3 DUTIES OF THE TREASURER
4.5.3a Maintain a general fund in interest-bearing savings or checking accounts or other instruments in a federally insured bank(s), to be used only for OKWA expenses and the promotion of wrestling.
4.5.3b The Treasurer shall have the responsibility of generating data and gathering information from various State and Regional accounts to formulate and file a Federal Income Tax Return on an annual basis as required.
4.5.3c Carry out all other duties assigned by the President and Executive Board.
4.5.3d Chairs meetings in the absence of the President and Secretary.
4.6 REPLACEMENT OF AN OFFICER-The Executive Board shall have the power to replace any officer who has resigned or has been removed from office. The term of office of the newly appointed officer shall correspond to the term of the officer being replaced. Vacancies of officers shall be filled as soon as feasible.
4.7.1 TYPES OF DIRECTORS-There shall be two Regional Directors from each Region to serve as a member of the Executive Board. Each Regional Director shall have one vote. The Directors shall be elected or chosen without regard to race, color, religion, age, sex, or national origin. There will also be one Regional Tournament Director. Region Directors for a given region may not be from the same club.
4.8 ELECTION OF DIRECTORS
4.8.1 NOMINATION OF REGIONAL DIRECTORS-Nominations for Regional Director must be submitted in writing to current Regional Director(s) no later than January 15th. Candidates will each be allotted time to present themselves and give testament in reference to their reasons for candidacy. Presentations will be held at the Regional Seeding Meeting.
4.8.2 ELECTION OF REGIONAL DIRECTORS-The Regional Directors and regional tournament director will present the list of candidates for all positions to the Board of Directors and Secretary immediately following the regional seeding meeting. The secretary will prepare ballots for all positions and deliver to the regional directors. The regional directors will distribute ballots to all clubs present at the regional tournament. Member clubs will return their completed ballots to the regional tournament director before the end of the regional tournament. Regional tournament director will count votes to determine winner(s). Regional directors will confirm vote. Candidates and member teams have the right to view completed election results, if requested. Each active member club with 10 or more wrestlers on roster shall have one vote. A simple majority of all active current season member clubs will determine winners. All active current season member clubs must be polled for the elections, even if not present at the regional tournament. If winner cannot be determined at regional tournament, the Board of Directors will form a special election committee to solicit and conduct another election. All election results and ballots will be forwarded to the secretary immediately following the regional tournament. Board of Directors will validate all election results before the Open State Tournament.
4.8.3 SELECTION OF REGIONAL TOURNAMENT DIRECTORS-The Regional Tournament Director shall be appointed by the member club who will host the Regional Tournament in the coming year.
4.9 TENURE OF OFFICE
4.9.1 REGIONAL DIRECTORS-Regional Directors shall serve a two-year term beginning April 1 the fiscal year in which they are elected. Each of the Directors from a specific region will serve alternating terms…one position to be elected in even years, and one in odd years.
4.10 DUTIES OF DIRECTORS-Directors shall perform the duties prescribed by the bylaws and the parliamentary authority adopted by the OKWA.
4.10.1DUTIES OF REGIONAL DIRECTORS
4.10.1a Enact general and active business of the OKWA and the Executive Board.
4.10.1b Inform OKWA member clubs of pending changes in the bylaws and solicit their opinions on the issues.
4.10.1c Conduct the Regional meetings.
4.10.1d Collect all outstanding fees, forms, etc. from member clubs in their region, and submit to the appropriate officer(s) as prescribed in these bylaws.
4.10.1e Distribute copies of all bylaw changes to the Regional Tournament Director and member clubs in their region.
4.10.1f Will be required to help at Regional and State tournament.
4.10.2 DUTIES OF REGIONAL TOURNAMENT DIRECTOR
4.10.2a To have general operating control of the Regional Tournament within their region as prescribed by the bylaws of OKWA.
4.11 REPLACEMENT OF A DIRECTOR
4.11.1 In the event that a Regional Director should resign their position or be removed for any reason, the Executive Board will form a special election committee to elect the replacement director at earliest possible convenience. The member teams in the respective region(s) will be polled for their candidates.
4.11.2 The term of the newly appointed Director shall correspond to the term of the Director being replaced.
11. WRESTLER CLASSIFICATION- classification is designed to regulate competition among wrestlers with similar abilities. When a wrestler has achieved the Open class benchmarks listed below, they will have demonstrated their ability to compete at the next level. Novice class is a temporary and only recognized as a starting point. Open class is the ultimate goal and recognized as the measure for our wrestlers.
11.1 Novice class: Any wrestler who has placed 1st through 4th less then 6 times in a bracket of 6 or more wrestler, including themselves, at any tournament. All 1st year wrestler are eligible to participate in Novice State.
11.2 Open Class:
- A wrestler who places 1st or 2nd at Novice State in a bracket of 6 or more including themselves.
- A wrestler who places 1st at any open tournament in a bracket of 6 or more including themselves.
- A wrestler who has placed 1st or 2nd in any open or novice MULTI-STATE tournament in a bracket of 6 or more including themselves. *(bracket of 6 or more)- minimum of 5 other wrestlers and yourself. ** combined brackets, of 6 or more do not count as placement. Example, combining 2 different weight classes and the resulting number of wrestlers in a bracket is 6 or more. ARTICLE 5
5.1 EXECUTIVE BOARD MEETINGS-The executive Board shall hold business meetings on the following days: 1st Sunday in April 1st Sunday in October 2nd Sunday in December During the OKWA State Tournament By a majority vote of the Executive Board these days may be changed or deleted. 5.2 MEETING ATTENDANCE-All members of the executive board, except Members-at-Large and Regional Tournament Directors, are required to attend all regular and special meetings. (Regional Tournament Directors are welcome, and encouraged to attend all meetings). In the event a member is unable to attend, he or she will appoint a replacement and notify the President. The replacement shall have all rights as the member being replaced and will count as if the member attended the meeting. 5.3 EMERGENCY MEETINGS-Emergency meetings may be called by the Executive Board, President or two Directors from different regions. 5.4 NOTICE OF EMERGENCY MEETINGS-Notice of emergency meetings shall be given at least five (5) days prior to, by telephone, fax, or by written notice, to each Executive Board member. Notice by mail shall be deemed delivered when deposited in the United States mail eight (8) days prior to said meeting. Notice of any emergency meeting may be waived by the Executive Board before, during, or after such meeting with the waiver being added to the minutes of the Executive Board. 5.5 LOCATION OF MEETINGS-Location of business meetings shall be decided by blind draw held by the President at the State Tournament meeting. The Host region for the next State Tournament will be excluded from the draw. Location of emergency meetings shall be set by the President. 5.6 CLOSED MEETINGS-All Executive Board meetings shall be closed; exceptions include special committee members when needed, and members or guests on request and approval of the President. OKWA members may request in writing to address the board. The request must be submitted to the President at least two weeks before the scheduled board meeting. If the request is approved, the member will be given two minutes to speak. Additional time may be granted by the President. After they have addressed the board, they will leave the meeting unless their presence is further required. 5.7 ORDER OF BUSINESS-The order of business at all meetings of the Executive Board shall be as follows: A. Roll Call B. Reading of the minutes of preceding meeting C. Reports of Officers D. Reports of Committees E. Regional Reports F. Unfinished business G. New business 5.8 RESIGNING FROM OFFICE-Any Officer or Director desiring to resign from a position shall present their resignation in writing to the President who shall present it to the Executive Board posthaste. 5.9 VOTING-All issues, alterations to, and/or amendment of the Bylaws, except removal from office, shall be by simple majority vote of the Directors present. 5.10 VOTING BY MAIL OR TELECOMMUNICATION-The Executive Board may, in lieu of taking action at a meeting, act by written or telecommunication means. The President shall notify the Executive Board of the outcome of any such vote as soon as possible. 5.11 QUORUM-No OKWA business can be transacted with less than a quorum. A quorum is three (3) Directors. If less than a quorum is present at a meeting, the President may adjourn the meeting. The President may make an emergency temporary appointment to the board for the purpose of creating said quorum if the majority of the Directors present agree. 5.12 FISCAL YEAR-The fiscal year of the OKWA shall be April 1 thru March 31 the following year. ARTICLE 6 6. EXECUTIVE BOARD 6.1 EXECUTIVE BOARD DEFINITION-The three Officers, eight Directors, and the Members-at-Large shall constitute the Executive Board of the OKWA. 6.2 DUTIES OF THE EXECUTIVE BOARD-The Executive Board shall have the following duties: A. Have general supervision of the affairs of the OKWA. B. To define powers and duties of its Directors, Officers, committees, division, regions and members. C. To act as trustees of OKWA funds and oversee the use and distribution of said funds. D. To enact all rules and regulations that are necessary for the execution of the aims and purpose of the OKWA. E. Receive all gifts and donations to the OKWA. 6.3 GENERAL PROVISIONS-The Executive Board shall serve in their capacity without compensation except out-of-pocket expenses as set forth in the Bylaws. Nothing herein contained shall be construed to preclude any member from serving the OKWA in a special capacity and receiving compensation. 6.4 REMOVAL FROM OKWA-The Executive Board may impeach and remove anyone from office or the OKWA with just cause. This removal shall require a two-thirds vote of the Executive Board. Any board member that has been removed from the board, may not serve again as a board member, without a unanimous vote from the voting members of the board. 6.5 JOURNAL-The Executive Board shall keep a journal/minutes of its meetings which shall be the official records of legislation for the OKWA. 6.6 LOANS-No loans shall be contracted on behalf of the OKWA and no evidence of indebtedness shall be issued in its name unless authorized by the Executive Board with a unanimous vote. Such authority may be general or confined to specific instances. 6.7 OKWA PROPERTY-The Executive Board shall act as trustees for all OKWA property that is not covered under Regional or Divisional rules. ARTICLE 7 7. COMMITTEES AND DIVISIONS 7.1 COMMITTEE REQUIREMENTS 7.1.1 COMMITTEE NAMES-There shall be the following committees: WEIGHTS COMMITTEE GRIEVANCE COMMITTEE DISCIPLINE COMMITTEE REFEREES COMMITTEE Other committees may be created by the President or the Executive Board as needed. 7.1.2 COMMITTEE RULES AND DUES-A committee may adopt rules for the transaction of its business, provided the rules do not conflict with the bylaws of the OKWA and are approved by the Executive Board. A committee may, in its rules, provide for fees for its own use, with the approval of the Executive Board. 7.1.3 EXECUTIVE BOARD RULES FOR COMMITTEES-The Executive Board h has the right to make rules for any committee. 7.1.3 COMMITTEE MEETINGS-Committees shall hold their meetings during the OKWA fiscal year. 7.1.5 COMMITTEE SIZE-All committees will have at least four (4) members. 7.1.6 COMMITTEE MEMBERS? SPECIFICATIONS-In making appointments to committees, the State President and Directors shall give due regard to the following: A. The background and expertise of each proposed member to the specific committee. B. The desirability of naming active members of OKWA clubs as members of a committee. C. The desirability of naming members of the Executive board as committee members for expertise purposes. 7.2 DIVISION REQUIREMENTS 7.2.1 DIVISION NAMES-There shall be the following divisions: REGIONAL TOURNAMENT (Four in the State) STATE TOURNAMENT NOVICE STATE TOURNAMENT Such other divisions may be created by the Executive Board as it may deem necessary. 7.2.2 DIVISION RULES AND DUES-A division is authorized to adopt rules for the transaction of its business, provided the rules do not conflict with the bylaws of the OKWA and are approved by the Executive Board. A division may, in its rules, provide for fees for its own use with the approval of the Executive Board. 7.2.3 EXECUTIVE BOARD RULES FOR DIVISIONS-The Executive Board has the power to pass rules for the Divisions. 7.2.3 DIVISION MEETINGS-Each division shall hold meetings during the year to conduct the business allowed for in their rules and the bylaws of the OKWA. 7.2.4 REPORTS-At each regular meeting of the Executive Board, each Director shall submit a report to the Board on the financial status and affairs of that division. 7.2.5 DIVISION RECORDS AND ACCOUNTS-Each division shall prepare its own budget and maintain its own bank account (State Tournament Seed Account) and books of record. These records are subject at all times to the review of the Executive Board and/or President. 7.3 REVIEW-All records and accounts of the OKWA are subject to review by the Executive Board and/or President. 7.4 SOLICITATION-No solicitation of contributions to the OKWA or any of its divisions shall be conducted without the knowledge of the Executive Board. ARTICLE 8 8. REGIONS 8.1 REGIONAL DIVISIONS 8.1.1 DIVISION-The State shall be divided into four (4) regions. Each region shall qualify a maximum of six (6) wrestlers per weight for the State Tournament. 8.1.1a STATE TOURNAMENT SEED ACCOUNT-All regions must maintain a State Tournament seed account with a minimum of a $5,000.00 balance. 8.1.2 BALANCE BY REGION-The Executive Board shall review every other year the Regional Tournament?s entries and shall adjust the Regions if necessary so that a balance of wrestlers shall be maintained in each region. 8.1.3 REGION BOUNDARIES-The boundaries of the four regions shall be as follows: NORTHWEST REGION Bounded by INTERSTATE HIGHWAY 40 on the South and U.S. 75 on the East, except Canadian County, Oklahoma County and the town of Guthrie. SOUTHERN REGION South of INTERSTATE HIGHWAY 40 from Arkansas on the East to Texas on the South and West, except Oklahoma County, Cleveland County, and the clubs of Mustang, Tuttle, Newcastle, Stigler, and Poteau. Canadian county is part of the Southern region. Elk City, Clinton, Shawnee, McCloud, Bethel, and Yukon will be included in the Southern region. CENTRAL REGION Oklahoma county and Cleveland County and the clubs of Newcastle, Tuttle, Mustang, Guthrie and El Reno. NORTHEAST REGION Bounded by INTERSTATE HIGHWAY 40 on the south, U.S. 75 on the West, Kansas on the North, and Arkansas on the East. The towns of Stigler, Poteau, and McAlester are included in this region. Clubs within these boundaries shall attend the Regional Tournament they are assigned. Clubs failing to do so shall not be allowed to compete at the State Tournament. 8.1.3 PETITION TO CHANGE REGIONS-If a club wishes to change regions, that club must petition the Executive Board prior to the beginning of the wrestling season or the Executive Board meeting in October. The petitioning club must state their reasons for seeking such a change. The Executive Board will render a decision regarding the request prior to December 1 of the current wrestling season. ARTICLE 9 9. PARLIAMENTARY AUTHORITY 9.1 RULES OF ORDER-The rules of order as constituted by the OKWA bylaws. ARTICLE 10 10. AMENDMENTS TO BYLAWS 10.1 AMENDS AND ADDITIONS TO BYLAWS-These bylaws may be amended at any regular or special meeting by a majority vote of the Executive Board. However, this vote may not take place until notice has been given to all members of the Executive Board. This notice shall be either a written notice or by telecommunication with not less than fourteen (14) days before the intended vote. The requirement of notice may be waived by a majority vote of the Executive Board. ARTICLE 11 11. WRESTLER CLASSIFICATION- classification is designed to regulate competition among wrestlers with similar abilities. When a wrestler has achieved the Open class benchmarks listed below, they will have demonstrated their ability to compete at the next level. Novice class is a temporary and only recognized as a starting point. Open class is the ultimate goal and recognized as the measure for our wrestlers. 11.1 Novice class: Any wrestler who has placed 1st through 4th less then 6 times in a bracket of 6 or more wrestler, including themselves, at any tournament. All 1st year wrestler are eligible to participate in Novice State. 11.2 Open Class: 1.) A wrestler who places 1st or 2nd at Novice State in a bracket of 6 or more including themselves. 2.) A wrestler who places 1st at any open tournament in a bracket of 6 or more including themselves. 3.) A wrestler who has placed 1st or 2nd in any open or novice MULTI-STATE tournament in a bracket of 6 or more including themselves. *(bracket of 6 or more)- minimum of 5 other wrestlers and yourself. ** combined brackets, of 6 or more do not count as placement. Example, combining 2 different weight classes and the resulting number of wrestlers in a bracket is 6 or more. ARTICLE 12 12. MISCELLANEOUS 12.1 INDEMNIFICATION-OKWA shall indemnify to the full extent authorized or permitted by law, including the payment of reasonable attorneys? fees, any person(s) made, or threatened to be made, party(ies) to any action(s), suit(s), or proceeding(s)(whether civil, criminal, administrative, or investigative) by reason of the fact that he or she or his or her testator or intestate, is or was a director, officer, agent or employee of the OKWA, if such person(s) said action(s) were made in the capacity of their office and in good faith with due diligence. 12.2 EXEMPTION-The OKWA shall follow activities permitted by a corporation exempt from federal income tax. 12.3 SWEAT SUITS-The OKWA shall not allow the use of any type of plastic sweat suits, sweat belts, rain coats, garbage bags or any type of garment(s) that restricts the flow of sweat from escaping from the body to the natural air for the purpose of losing weight. The above-mentioned items shall not be used at any Regional Tournament or State Tournament of the OKWA. Member clubs are required to follow this procedure and add said procedure to their wrestling tournament flyers. The penalty for noncompliance will be that which is prescribed in the National Federation Rule Book. 12.4 WEIGHT PULLING-Weight ?pulling? should be discouraged at all levels of wrestling. 12.5 CHILD ABUSE-Child abuse shall not be tolerated at any OKWA tournament, Regional, State, or member club. If necessary, corrective action shall be taken by notifying the local civil authorities. 12.6 MEMBERS-AT-LARGE TO THE EXECUTIVE BOARD-The Executive Board and/or President has the power to appoint a Member-at-Large for any special purpose or expertise. 12.7 FRAUDULENT NOVICE PARTICIPATION-Open wrestlers participating in a novice tournament will be penalized by suspension from the OKWA for one calendar year from the date of discovery. This penalty may be modified by the President with the approval of the Executive Board (simple majority). In addition, the wrestler?s coach will be subject to action from the Discipline Committee. 12.8 EXECUTIVE BOARD PASS-All Executive Board members will be issued an OKWA tournament pass. All OKWA member clubs hosting a tournament will be required to honor this pass. This tournament pass will provide access to all areas of the tournament, including restricted areas governed by the host OKWA member club. The Executive Board may grant an OKWA Executive Board Pass to anyone, as an honor, with a simple majority vote. 12.9 PENALTY FOR BAD DEBTS-Any debts owed to the OKWA or OKWA Member Clubs must be paid in full including any penalties or fees incurred before they will be allowed to participate in any OKWA event. 12.10 INSURANCE-OKWA carries a blanket medical policy for all OKWA members on club rosters. OKWA does not take any responsibility for injury. 12.11 OKWA SANCTIONED TOURNAMENTS-All OKWA sanctioned tournaments are required to (use): 1. Weights and ages as prescribed by the OKWA. 2. OSSAA licensed referees. 3. Follow the same guidelines as Regional and State (R2 & S3) regarding ringworm and the covering of any skin lesions. 4. Any OKWA member club hosting a tournament must abide by the OKWA rules and bylaws. 5. An OKWA club may only host a sanctioned tournament. 12.12 TOURNAMENT BRACKETS-Every club hosting a tournament is required to submit all of the results of each division (to include number of entries in each weight) for Open and Novice Tournaments to their Regional Director. Clubs will be required to post their results on-line at OKWA.US. Clubs must post results within two weeks of their tournament or your team will be blocked from entering tournaments until posted. When there are not enough wrestlers to fill a bracket, wrestlers may be moved up to provide more mat time. 12.13 COACH OF THE YEAR AWARD-The Regional Director will provide each club with a ballot to Vote for a Coach of the Year. The club will turn the ballot in by the end of their Regional Tournament. The Coach?s name will be turned into the State Tournament Director along with the entries. 12.14 Protests: A club must file a protest. Protests may not be filed by an individual. 12.15 Standardized Brackets: The State Brackets will be used for Regionals, State, and Novice State. OKLAHOMA KIDS WRESTLING ASSOCIATION, INC. STATE DISCIPLINE COMMITTEE RULES AND PROCEDURES The discipline Committee is a committee of the OKWA and subject to the bylaws of the OKWA. Any changes in these rules and procedures cannot supersede any bylaw of the OKWA. The rules and procedures may be amended by the Executive Board at any regular or special meeting with changes becoming effective immediately. DISCIPLINE COMMITTEE 1. MEMBERS AND CHAIRPERSON OF COMMITTEE The discipline committee will be the Executive Board of the OKWA unless otherwise prescribed by statute of the bylaws of the OKWA. The committee will select the chairperson. The chairperson may be selected from the Executive Board or be any member in good standing in the OKWA. A selected Director will not lose the power to vote on any action. If a Director is a violator before the discipline committee that person must step down during this action. 2. CAUSES FOR DISCIPLINE Cause of disciplinary proceedings and/or disciplinary actions can result from one or any combination of, but not limited to any of the following violations: A. Any action that tends to injure the good name of, disturb the well being of, or hamper the work of the OKWA, any committee or division of the OKWA, member clubs, individual members, official, coach, table worker, director, officer, or spectator. B. Flagrant and/or repeated destruction of personal and/or public property. C. Falsification of documents regarding wrestling. D. Disciplinary suspension and/or expulsion from a member club. E. Disqualification from a tournament because of flagrant brutality or misconduct. F. Abusive language or unsportsmanlike like conduct by a contestant, spectator, coach, official, table worker, or agent of the OKWA. 3. POSSIBLE VIOLATORS Disciplinary proceedings and/or disciplinary action can be imposed upon one or any combination of, but not limited to, any of the following violators: members of the Executive Board, state committee member, member club, individual member (wrestler), honorary member, official, coach, or spectators. 4. ACTIONS Disciplinary actions can include one or any combination of, but not limited to, one of the following: reprimand, probation, suspension, or expulsion. 5. COMMITTEE?S DUTIES A. The prescribed duties of the committee are to be alert to disciplinary problems, to investigate them, and in case of a trial, manage the trial and any resulting actions from said trial. B. The Discipline Committee does have the right power to exonerate the accused if the investigation and/or trial find the accused innocent of any wrong doing. C. The Discipline Committee will not have the power to impose a penalty except in the case of a violation as defined in Paragraph 2. D. In the case of a violation listed under, but not limited to Paragraph 2, the Discipline Committee can temporarily suspend any violator defined under Paragraph 3. The length of the suspension will remain in effect until a hearing is held on the matter, or any prescribed. penalty is satisfied. 6. DISCIPLINARY PROCEDURE A. Notice of complaint 1) A written notice of complaint for disciplinary action will be mailed to each member of the Discipline Committee. This document will contain, in detail, the necessary causes for disciplinary action. 2) A $100 deposit made payable to OKWA will accompany the notice of complaint. This deposit will be refunded if the accused party is found guilty of a violation defined in Paragraph 2. 3) The Discipline Committee will act on the complaint for disciplinary a action at their next meeting or at a special meeting called for the purpose of this disciplinary action. B. The Discipline Committee will conduct an investigation to gather all the facts necessary to make a just and proper decision. The Discipline Committee has the right to select and appoint from its own members an investigation committee. C. The investigation committee will then present its findings to the discipline Committee. If, after the investigation, the Discipline Committee option is favorable to the accused, it will prepare a resolution exonerating the accused. However, if the committee, from the reports of the investigation, finds substance to t the rumors and cannot resolve the matter satisfactorily in any other way, it will set a trial date and time. D. If the Discipline Committee adopts a resolution ordering a trial, the Committee Chairperson will send to the accused, by registered mail, a letter notifying him or her of the date, hour, and place of the trial. The letter will also include the charges that are being directed against the accused. 7. TRIAL PROCEDURE A. The Chair will call the meeting to order. B. The Chair will appoint a Secretary to record proceedings. C. The Chair will read the charges and specifications. D. The Chair will ask the accused how he or she pleads to each specification and then to the charge. E. If the accused pleads guilty, then the trial is ended. F. If the accused pleads not guilty, then the trial proceeds on. First, the investigation committee will present its facts and witnesses. Second, the accused will present its facts and witnesses. Third, there will be a time for rebuttal which includes cross-examination, re-direct-examination and re-cross examination. G. After the rebuttal and/or closing arguments have been made, the accused will be asked to leave the room. The Chair asks the committee if the accused is guilty of each specification and then the charge or charges. (Each specification and charge is open to debate and voted on separately). If the accused is found guilty, then the committee must decide on the penalty. For expulsion, a two-thirds vote is required. H. After the trial, the Discipline Committee will inform the Accused of its verdict and penalties, if any. 8. APPEAL TO STATE MEMBERS An appeal may be made to the OKWA member clubs by the following procedures: A. The accused must post a $400.00 bond with the OKWA Treasurer. B. The Discipline Committee will issue a written report of trial?s proceedings to each member club within two weeks of their findings. C. A form will be attached to ask for a vote for or against the accused which must be received no less than three weeks after the posting of the Discipline Committee?s findings. D. The form will be posted to a neutral party agreed upon by both the accused and the Discipline Committee. E. The Forms will be brought before the Discipline Committee and accused unopened on a date set by the Discipline Committee which will be no later than six weeks after the accused trial. F. The forms will be opened by the neutral party before the Discipline Committee and the accused with a simple majority vote deciding for or against the accused. 9. RESPONSIBILITY OF EXPENSES FOR DISCIPLINARY ACTION A. If the accused is found innocent, and then the accuser will be responsible for paying all expenses incurred by the Discipline Committee which can include, but not be limited to: phone calls, mileage, transportation fare if necessary, and legal fees if necessary. The expenses will first be deducted from the initial deposit with any excess expenses becoming immediately due. If there is credit balance, then the remainder will be returned to the accuser. B. If the accused is found guilty, then the accused will be responsible for paying all expenses incurred by the Discipline Committee as stated above in Part A. C. Any expenses incurred by the accused, if found not guilty, will be paid f for by the accuser. D. On appeal to member clubs, the accused is found not guilty, the State Association will pay 50% of only the cost for the appeal. The accuser will pay the other 50% of the appeal cost. 10. REINSTATEMENT A. Reinstatement from suspension 1) Request of reinstatement in writing stating intentions to follow proper procedures. 2) Copy of request to every member of the Discipline Committee. 3) Deposit of $250 made payable to the OKWA. 4) Conference call with every member of the Discipline Committee, cost born by suspended party. 5) The State President will designate a representative to attend the suspended party?s next event for monitoring purposes. Any expense will be born by the suspended party. B. Reinstatement from expulsion 1) Deposit of $500, made payable to the OKWA. 2) Automatic one-year probation. 3) If probation period is violated, automatic expulsion will incur for a minimum of three years. OKLAHOMA KIDS WRESTLING ASSOCIATION, INC. STATE GRIEVANCE COMMITTEE RULES AND PROCEDURES The Grievance Committee is a committee of the OKWA and subject to the bylaws of the OKWA. Any changes in these rules and procedures cannot supersede any bylaw of OKWA. These rules and procedures may be amended by the Executive Board at any regular or special meeting with changes becoming effective immediately. GRIEVANCE COMMITTEE 1. MEMBERS AND CHAIRPERSON OF COMMITTEE The grievance committee will be the Executive Board of the OKWA unless otherwise prescribed by statute of the bylaws of the OKWA. The chairperson will be selected by the Executive Board. The chairperson may be selected from the Executive Board or be any member in good standing in the OKWA. A selected Director will not lose the power to vote on any action. If a Director is a violator before the grievance committee that person must step down during this action. 2. COMMITTEE?S DUTIES A. The prescribed duties of the committee are to be alert to grievance problems, to investigate them and to resolve them as soon as possible. B. The Grievance Committee will conduct an investigation to gather all the facts necessary to make a just and proper decision. 3. GRIEVANCES Any member club of the OKWA may file a written grievance with any Member of the Grievance Committee, along with a deposit of $25 made payable to OKWA, to any matter within the cognizance of the OKWA and alleging a violation of any provision of the bylaws, divisions or committees. 4. TERMS Any grievance will be signed under oath and will allege with particularity the nature of the grievance and each claimed violation of the aforementioned mentioned documents, divisions, or committees by reference to specific sections thereof, stating in conaised language how, when and where the alleged violation occurred. 5. REFERRAL OF GRIEVANCE Upon receipt of a grievance that member of the Grievance Committee will contact the remaining Grievance Committee members within five days after receipt of the aforementioned grievance. 6. RESOLUTION The member who received the grievance will read the grievance to each member of the committee and that member will render a decision to the member contacting him. The majority vote of the committee will be the decision relayed to the member filing the grievance within 24 hours and the decision will be added to the minutes of the committee and to the minutes of the Executive Committee by the contacted Director. A. If decision is to delay the grievance until the committee can meet, the member filing the grievance will be asked to attend the meeting. B. If the ruling is in the member?s favor, the posted deposit will be returned to the member. C. If the ruling is against the member, the posted deposit will be deposited in the general fund of the OKWA. OKLAHOMA KIDS WRESTLING ASSOCIATION, INC. REGIONAL WRESTLING TOURNAMENT RULES AND REGULATIONS The Regional Wrestling Tournament is a Division of the OKWA and subject to the bylaws of the OKWA. Any changes in these rules and regulations cannot supersede any bylaw of the OKWA. These rules and regulations may be amended by the Executive Board at any regular or special meeting with changes becoming effective immediately. SEEDING MEETING There will be a seeding meeting set by the Regional Tournament Director. It will be held one of two nights (Tuesday or Wednesday) preceding the Regional Tournament. In a 5-man bracket there will be a blind draw for the 4th and 5th seeds and the 4th and 5th seeds will wrestle each other the first round. GENERAL RULES Regional tournaments will be pre-entry and prepaid. Entry deadline is the Monday by 10:00 p.m. preceding the Regional Tournament. NO LATE ENTRIES. Payment is due before the start of the seeding meeting. Any changes for Regional Entries must be approved by the Regional Director before the seeding meeting. Entry fees for no shows and wrestlers not making weight will not be refunded. Team points will be awarded based on 12 points for 1st place, 9 points for 2nd place, 6 points for 3rd place, 4 points for 4th place, 2 points for fifth place, and 1 point for sixth place. Team trophies will be awarded to 1st, 2nd, 3rd place in each age division. Individual awards will be given to the 1st through 6th place in each weight. The Weights for each division will be: See APPENDIX B No smoking will be allowed in the wrestling arena or in any adjacent areas to the wrestling arena. Regional fees will not exceed $15.00. The State Entry fees will be paid at Regionals by one team check (or cash payment). The club is responsible for payment for all qualifiers (Division I-V, whether they are or are not planning to attend State). Minimum wrestling area will be 20 feet x 20 feet, or a 23-foot circle for any division. PROTEST AND MISCONDUCT COMMITTEE A committee of the Regional Tournament Director, Regional Director, head official, and two members chosen at large at the seeding meeting will handle any protest or misconduct that occurs at the Regional Tournament. A member will abstain if their team is involved in the matter. $25.00 cash will be posted for each protest. If ruled against, the money will go to the Regional Tournament Funds and if ruled for, the money will be returned. MATCH TIME/FORMAT Div. I: 1 - 1 - 1 minute -All matches Div. II-V: 1 ? -1 ? -1 ? minutes -Championship Div. II-V: 1 - 1 - 1 minute -Consolation Div. II-V: 1 ? -1 ? -1 ? minutes -Consolation Finals (including 5&6 Place) Overtime: Follow National Federation Rules (see 6-7-1 of 2006-07 NSHS rule book). Format: Double Elimination Three-man Round Robin: If after all three wrestlers have wrestled each other, a tie exits (A defeats B, B defeats C, C defeats A), all three wrestlers will wrestle again in the original order of the bracket in a match consisting of the guidelines for an overtime period as prescribed in the National Federation Rule Book (until a winner is decided). WEIGH-IN No wrestler may weigh-in more than 5 hours before the start of the tournament. There will be a minimum of 1 ? hours for weigh-in. A licensed referee will conduct the weigh-in at each scale. Wrestlers must weigh-in wearing an unmodified competition singlet (a singlet being described as in the National Federation rules). Only OKWA approved Digital Scales will be used. There will be no weight allowances. Proof of weigh in shall be: Upon check in, the Division and Weight will be marked on the right arm. If the wrestler makes weight, he/she will receive an ink stamp on the right arm. The Regional Tournament Director will be required to forward, to the host of the State Tournament, all qualifiers (1st through 6th placers) and entry fees by the deadline prescribed under the State Tournament General Rules. (See page S1) REGIONAL MEETING Qualification for Regional Tournament site: 1. An authorization letter from a person in authority that the member club has the facility reserved for the regional tournament date. 2. The member club has held a regular season tournament for two consecutive years or is exempted by a majority vote of their region. 3. A member of the member club has the qualifications to run a Regional Tournament. It is suggested that a member club holding a Regional Tournament not hold a regular tournament during the same fiscal year. The regional tournament site for the coming year will be decided by a majority vote of the regional member clubs (one vote per club) at the Regional Membership Meeting held during the Regional Tournament, or at the seeding meeting for Regionals. The Region may also use a mail-in procedure. If a team hosting the Regional Tournament violates the prescribed guidelines in the OKWA Regional Wrestling Rules and Regulations, they will not be allowed to host Regionals again for five years. OKLAHOMA KIDS WRESTLING ASSOCIATION, INC. STATE WRESTLING TOURNAMENT RULES AND REGULATIONS The State Wrestling Tournament is a Division of the OKWA and subject to the bylaws of the OKWA. Any changes in these rules and regulations cannot supersede any bylaw of the OKWA. These rules and regulations may be amended by the Executive Board at any regular or special meeting with changes becoming effective immediately. GENERAL RULES The State Tournament will be held at the two largest state facilities in Tulsa and Oklahoma City on an alternating basis. The host Regional rotation order is Central, Northeast, South, and Northwest. If a region declines to host State they must notify the President by June 1. It will then go to the other region for that location. 2010-2011 NORTHEAST TULSA 2011-2012 SOUTHERN OKLAHOMA CITY 2012-2013 NORTHWEST TULSA 2013-2014 CENTRAL OKLAHOMA CITY The bracketing format will follow the form of Appendix C and D. A blind draw for each weight and division will determine each regions placement on the bracket. State tournament will be pre-entry and prepaid. Entry is automatic from regional tournament. Team points will be awarded based on 12 points for 1st place, 9 points for 2nd place, 6 points for 3rd place, 4 points for 4th place, 2 points for fifth place, and 1 point for sixth place. Team trophies will be awarded to 1st, 2nd, and 3rd place in each division. Individual standardized state medals will be given to the 1st through 8th placers in each weight. The Weights will be those listed (Appendix B). State Tournament fees shall not to exceed $20.00 The minimum number of State Tournament Programs to be printed and offered for sale is 300. The number of years for recognition of results in the State Tournament Program will be limited to the previous ten years. REFEREES Each Regional Director will submit the names and phone numbers of six referees and alternates to the President for approval by January 15. The referees are to be paid out of funds generated at the State Tournament. Only certified referees will be used. Referees will be paid a minimum of $175.00 and provided with food and beverage throughout the tournament. COMPLIMENTARY ROOMS Complimentary rooms will be provided for Executive Board members and referees at the State Tournament (for 2 nights) for those that have to travel more than a 50 mile radius to the tournament (Additional rooms may be available at the host region's discretion. PROTEST AND MISCONDUCT COMMITTEE A committee of the eight Regional Directors, head official, and State Tournament Director will handle any protest or misconduct that occurs at the State Tournament. A member will abstain if their team is involved in the matter. $25.00 cash will be posted for each protest. If ruled against, the money will go to the State Tournament Funds and if ruled for, the money will be returned. Oklahoma Kids Wrestling Association and National Federation of State High School Association rules will apply with the following exceptions: Rest period between matches not in effect. No head gear required. Will be exempt from Rule 1, Section 3 & Rule 2, Section 1, Article 2. OKWA will adopt Rule 4, Section2, Article 3, addressing Ringworm with modifications as follows: A physician's clearance on OKWA skin condition form only and dated within seven days of the competition Documenting that the skin condition is not contagious is necessary. The letter may be accepted up to the beginning of wrestling. The wrestler may be weighed in prior to obtaining the letter. In addition, the skin conditions must be covered and secured to the acceptance of the referee. Other exceptions may exist and be stated at the official's meeting at the state tournament. No smoking will be allowed in the wrestling arena or in adjacent areas to the wrestling arena. Minimum wrestling area: 20 feet x 20 feet or a 23-foot circle. No shows at any time during competition will be counted as a loss. MATCH TIME/FORMAT-Same as Regional tournament. Challenge match times will be the same as the appropriate Division Final. There will be a rest period between their finals match and challenge match. The rest period will be a minimum of 15 minutes. WEIGH-IN No wrestler may weigh-in more than 5 hours before the start of the tournament. A licensed referee will conduct the weigh-in at each scale. Wrestlers must weigh-in wearing an unmodified competition singlet (a singlet being described as in the National Federation rules). No one will be allowed in the weigh-in rooms except State Directors, President, and Weigh-in workers, unless requested by one of the aforementioned persons. Only OKWA approved Digital Scales will be used. There will be no weight allowances. Proof of weigh in shall be: Actual weight recorded online and selected stamp by weigh-in official on left shoulder. All regional tournament 1st through 6th placers & alternates will weigh in. There will be no re-bracketing for no-shows or overweight. No one will move on the brackets. Hair and fingernail code will be enforced. OKLAHOMA KIDS WRESTLING ASSOCIATION, INC. NOVICE STATE WRESTLING TOURNAMENT RULES AND REGULATIONS The Novice State Wrestling Tournament is a Division of the OKWA and subject to the bylaws of the OKWA. Any changes in these rules and regulations cannot supersede any bylaw of the OKWA. These rules and regulations may be amended by the Executive Board at any regular or special meeting with changes becoming effective immediately. Novice class: Any wrestler who has placed 1st through 4th less then 6 times in a bracket of 6 or more wrestler, including themselves, at any tournament. All 1st year wrestler are eligible to participate in Novice State. Open Class: 1.) A wrestler who places 1st or 2nd at Novice State in a bracket of 6 or more including themselves. 2.) A wrestler who places 1st at any open tournament in a bracket of 6 or more including themselves. 3.) A wrestler who has placed 1st or 2nd in any open or novice MULTI-STATE tournament in a bracket of 6 or more including themselves. Novice State: Novice State will be a one day tournament rotating between Oklahoma City and Tulsa, or any other board approved site. The board will base their decision on criteria of available accommodations and ability of the facility to host novice. There is no qualifying tournament. Novice eligibility is required. Location: The hosting region will vote on the site. The Regional Director must approve the site. If the Regional Director is unable to make the approval, it will revert to the board for approval. Awards: The awards will be standardized to the OKWA medal and given to 1st-8th placers. Fee: $20.00 All match times: 1-1-1 for Novice Challenge Match: There will be automatic challenge matches for second place if 2nd placer has not wrestled the 3rd placer. Overtime: Same overtime rule as Regionals Unseeded: Blind draw with separation of the teams Weights: The Weights for each division will be as listed in APPENDIX B WEIGH-IN Weigh in will be Friday and Saturday. A licensed referee will conduct the weigh-in at each scale. Wrestlers must weigh-in wearing an unmodified competition singlet (a singlet being described as in the National Federation rules) fingernail code will be enforced. OKLAHOMA KIDS WRESTLING ASSOCIATION, INC. STATE WEIGHT COMMITTEE RULES AND PROCEDURES The Weight Committee is a committee of the OKWA and subject to the bylaws of the OKWA. Any changes in these rules and procedures cannot supersede any bylaw of the OKWA. These rules and regulations may be amended by the Executive Board at any regular or special meeting with changes becoming effective immediately. WEIGHT COMMITTEE 1. MEMBERS AND CHAIRMAN OF COMMITTEE The weight committee shall be appointed by the State President unless otherwise prescribed by statute of the bylaws of the OKWA. The chairman will be selected by the committee members from among the committee members. 2. COMMITTEES DUTIES A. The prescribed duties of the committee are to receive data from various wrestling tournaments throughout the state. B. To determine from this data the need to revise the state weights. C. To make recommendations to the Executive Board when there is a need to be made in the state weights. APPENDIX B OKLAHOMA KIDS WRESTLING ASSOCIATION, INC. WEIGHTS AND DIVISIONS DIVISION I (SIX AND UNDER) 37, 40, 43, 46. 49, 52, 55, 60, 66, Heavy Wt. * DIVISION II (EIGHT AND UNDER) 43, 46, 49, 52, 55, 58, 61, 64, 67, 70, 75, 83, 90, 105, Heavy Wt.*\ DIVISION III (TEN AND UNDER) 52, 55, 58, 61, 64, 67, 70, 73, 76, 80, 85, 90, 100, 110, 120, 131, Heavy Wt.* DIVISION IV (TWELVE AND UNDER) 64, 67, 70, 73, 76, 80, 84, 88, 92, 96, 100, 105, 110, 120, 130, 140, 160, Heavy Wt. * A 2 lb. weight allowance for Division IV will be in effect after January 1 DIVISION V (FIFTEEN AND UNDER) 78, 86, 94, 102, 110, 118, 126, 134, 142, 152, 165, 185, Heavy Wt.* A 2 lb. weight allowance for Division V will be in effect after January 1 *There is a maximum weight of 285 lbs for all divisions. OKLAHOMA KIDS WRESTLING ASSOCIATION, INC. APPENDIX D REGION A REGION B REGION C REGION D 1-A Bye 5-B 4-D 3-B 6-D Bye 2-C 1-B Bye 5-A 4-C 3-A 6-C Bye 2-D 1-C Bye 5-D 4-B 3-D 6-B Bye 2-A 1-D Bye 5-C 4-A 3-C 6-A Bye 2-B